Expenses Guidelines & Resources

College Policies regarding Eligible Expenses

Projects funded through the Research Opportunity Fund (ROF) will be subject to all Niagara College policies, while following the Tri-Agency Guide on Financial Administration. In particular, research funded through the ROF is subject to:

Research will also generally follow the Tri-Agency Guide on Financial Administration.

Eligible Expenses

Expenses need to be directly related to the conduct of the research project. Examples of eligible expenses include,
but are not limited to:

      • • Faculty Release for full time (FT) faculty
        • • These are backfill costs to cover the cost of part-time faculty hired to teach the course full-time faculty is released from. This is forecasted at $9,000 per release.
      • • Student Research Assistants
        • • Students can work up to 20 hours per week during the school term and 35 hours per week during breaks.
        • • Each student is required to complete 10-15 hours of mandatory training at the start of their employment.
        • • Student salaries include an estimated 17% for benefits. As of February 1, 2023, the student hourly wage for research assistants is $16.74
      • • Incremental costs for additional hours for administrative & support staff (to be confirmed with HR)
      • • Materials & Supplies
        • • Consumables for prototype development & testing
        • • Minor capital equipment (less than $5K). This is for small pieces of equipment needed to complete the research project. To be housed with the academic department upon project completion.
        • • Resource materials
        • • Specialized software that is not available through ITS.
      • • Travel required as part of the project work.
        • • Supply pick-up, travel to off-site project location, meetings with collaborators.
      • • Participant recruitment & remuneration for research participants. Note, prior approval from the Research Ethics Board is required.
      • • Outreach Costs for the purpose of promoting research results.
        • • Conference attendance to present results. Conference attendance needs to be pre-approved by the ROF committee.
        • • Travel related to approved conference.
        • • Poster development/printing fees
        • • Outside Expertise
          • • Fabrication shop, Lab analysis, etc.
Ineligible Expenses

The following are examples of items that are not appropriate use of funds:

      • • Capital costs
      • • Professional Development costs (training courses etc.)
      • • Payment of full-time faculty salary
      • • Overhead costs
      • • Payments to the applicant, the co-applicants, relatives of an applicant, or any existing Niagara employee (reference the NC COI policy)
      • • Project partners

The committee will consider, on a case-by-case basis (dependent on funding available):

      • • Legal, trademark, or patent costs
      • • Publication costs related to research report or white paper
      • • Costs related to accessing specialized repositories for uploading results

For more information related to eligible/ineligible costs, please contact Rachel Brown, Manager, Finance, Operations & Compliance, with Research & Innovation.


Learn more about the Research Opportunity Fund (ROF)

Learn more

Niagara College’s Research & Innovation provides real-world solutions for business, industry and the community through innovation activities.
For more information on the Research & Opportunity Fund, contact David DiPietro ([email protected]).